Opus Staffing, the direct hire division of TemPositions is looking for an Associate to support the Office of the CEO, this individual will work with the another Associate to support the Chairman & CEO with preparation for meetings, speaking events, conventions/National Sales Meetings, interviews, relationship building and follow-ups. Provides appropriate material in advance and on-site support for various meetings and events attended by the Chairman & CEO. Supports Chairman & CEO with creating/editing correspondence and communications relating to internal and external requests.
Travels both domestically and internationally with the Chairman & CEO to provide onsite support. While traveling, actively communicate with the Office of the CEO to ensure seamless execution of Chairman & CEO’s agenda and schedule. Interfaces with internal as well as external constituents.
Prepares meeting materials:
Interfaces with various business units for collection of information to prepare reports for Chairman & CEO
Researches bios & Company Overviews
Collaborates with Global Supply Chain Group on vendor reports
Collaborates with executives for presentations/materials for Board and Executive meetings
Researches recent news articles on companies and meeting attendees
Updates material as needed (changes to attendees, time, place)
Ensures other internal execs receive material provided for CEO
For interviews, obtains interview feedback, resume & interview schedule
For roundtable meetings, obtains attendee names/titles, obtains and edits bios and seating charts
Helps prepare folders for actual meeting material
Participates in special projects and performs other duties as required.
Associate must use sound judgment, discretion and be of the utmost character to maintain confidentiality
Bachelor’s Degree required
Prior experience working in an office setting required, preferably supporting an Executive
Previous experience in a political office, political campaign or in a non-profit organization a large plus.
**Must be available to work flexible hours especially when traveling (including nights & weekends).
**This position will also encompass significant domestic and international travel.