Executive Administrative Assistant

We are currently looking for an Executive Administrative assistant for a nonprofit organization in Suffolk County New York. This individual   will be responsible for all administrative tasks and maintaining a professional environment.  This organization’s mission is to educate and encourage pet adoptions. 

Job duties 

• Organizing meetings, including scheduling, sending reminders and event management.  
• Answering calls and correspondence in a polite and professional manner.
• Welcoming visitors 
• Managing all calendars 
• Prioritizing sensitive matters
• Editing emails. 
• Drafting memos and communications. 
• Coordinate Volunteer Functions.
• Plan and coordinate adoption meetings.
• Plan and coordinate fundraising events.
• Facilitate outside events such as Media and Events in coordination with other organizations.
• Pitch in at front desk occasionally.
• Work with various outside parties.
• Maintain clear, concise communication with colleagues.
• Exhibit strong PC skills, especially Word, Outlook, and Excel