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How to Become an Executive Assistant

Lady with short hair cut smiling, sitting behind her laptop with a cup of coffee in the office | Executive Assistant | How to become an executive assistant

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Are you an organized and detail-oriented professional looking to make the next move in your career? If so, than an executive assistant role might be the perfect fit for you. According to Workable, ”an Executive Assistant is a professional responsible for managing the schedules and communications of key executives in their company. They prioritize emails and phone calls and arrange meetings and business events.” Over time, executive assistants can advance into larger companies and assist higher level executives making this a prosperous career choice.

Becoming an executive assistant requires hard work and dedication. Our blog on how to become an executive assistant will help simplify this process. Furthermore, be sure to check out our executive assistant interview questions as an additional resource. Now, let’s get started!

Step One: Obtain a High School Diploma or GED

The first step is to obtain a high school diploma or equivalent. A strong foundation in basic subjects is crucial as your job will require strong writing skills and basic math skills. Additionally, the basic requirement of an any entry-level executive assistant is typically a high school diploma.

Step Two: Pursue Secondary Education or Specialized Training

Although a bachelor’s degree isn’t always a requirement, it will certainly expand your options. Consider pursuing an associate degree or a certificate program in office administration, business management, or a related field. These programs can provide you with relevant knowledge and skills, such as communication, organization, and computer proficiency.

 

Step Three: Gain Administrative Experience

It’s important to gain practical experience in administrative roles. Start by seeking entry-level positions in offices or organizations where you can learn and develop essential skills like managing schedules, organizing meetings, handling correspondence, and using office software. Look for roles such as a personal assistant, office coordinator, administrative assistant, and office administrator to get your foot in the door.

Step Four: Hone Key Skills

As an executive assistant, you need a range of skills to effectively support executives and manage daily operations. Some critical skills to focus on include strong communication, time management, attention to detail, problem-solving, and the ability to work independently and as part of a team. Continuously seek opportunities to improve these skills through training programs, workshops, or online courses.

Step Five: Network and Build Professional Relationships

Networking is crucial in any career, and it’s no different for aspiring executive assistants. Attend professional events, join industry associations, and connect with professionals in the field. Furthermore, use LinkedIn to connect with people who are already working at the companies you’re interested in. Additionally, using LinkedIn to request informational interviews with people already working as executive assistants is a great way to expand your network. Building a network can provide you with valuable insights, mentorship opportunities, and potential job leads.

Step Six: Apply and Advance

Once you have the necessary skills and experience, start actively seeking executive assistant positions. LinkedIn, Glassdoor, and Indeed are all great job searching platforms. Be sure to tailor your resume and cover letter to highlight relevant experience and skills. During interviews, showcase your ability to handle executive-level tasks, maintain confidentiality, and adapt to changing priorities. Once you secure a position, continue to develop your skills, and seek opportunities for advancement, such as taking on additional responsibilities and training.

In conclusion, becoming an executive assistant can be a rewarding career choice. Our blog on how to become an executive assistant will hopefully serve as a useful resource for you as you pursue this path. Be sure to check our open executive assistant jobs on our job board for when you’re finished your training, and best of luck to you! 

 
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