Description
Legal Billing & Collections SpecialistÂ
Location: New York, NY
Employment Type: Full-Time
About the Opportunity
A well-established professional services firm is seeking a Legal Billing & Collections Specialist to join its finance team. This position supports international billing operations and accounts receivable processes, working closely with attorneys, internal staff, and global clients.
The role requires strong attention to detail, the ability to manage deadlines across multiple time zones, and a high level of discretion when handling sensitive financial data.
Position Overview
Reporting into accounting leadership, this role is responsible for overseeing the full billing lifecycle, ensuring accuracy in invoicing, and managing collections efforts—particularly with international clients. The position also supports cash application processes and contributes to ongoing improvements in billing procedures.
Key Responsibilities
Billing Functions
- Oversee end-to-end billing processes, including preparation and distribution of invoices
- Review and edit draft invoices in coordination with internal stakeholders
- Apply retainers, process billing adjustments, and ensure accuracy of charges
- Maintain client billing guidelines, rate structures, and matter details
- Generate reports, track budgets, and provide financial updates as needed
- Ensure all billing activity aligns with client requirements and internal policies
- Assist with onboarding new matters, including billing setup and configuration
- Address billing-related questions from internal teams and external clients
- Participate in system improvements and special billing-related projects
Collections Functions
- Monitor outstanding receivables and follow up on overdue balances
- Communicate with clients and internal teams regarding payment status
- Support reconciliation of incoming payments and maintain accurate records
- Identify and escalate collection issues, assisting in resolution efforts
- Ensure compliance with applicable regulations related to cross-border transactions
Additional Duties
- Process payments, including posting receipts and handling physical check deposits
- Utilize banking or scanning tools for payment processing
- Collaborate with accounting team members on financial operations and reporting
Qualifications
- 5+ years of billing experience within a professional services or legal environment
- Exposure to international billing or multi-currency collections is a plus
- Proficiency in billing or financial systems (e.g., enterprise billing platforms)
- Strong organizational skills with the ability to manage competing deadlines
- Excellent communication skills with a client-focused approach
- Experience handling cash applications, reconciliations, and payment processing
- High level of accuracy and attention to detail
- Ability to maintain confidentiality and professionalism
Preferred (Not Required):
- Fluency in a European language
- Prior experience working with international clients or offices
Work Environment & Schedule
- Hybrid schedule with a mix of in-office and remote workdays
- Collaborative, team-oriented environment with regular interaction across departments
- Fast-paced setting with exposure to multiple stakeholders and priorities
Compensation & Benefits
- Competitive base salary aligned with experience and qualifications
- Comprehensive benefits package including health coverage, retirement plan, and paid time off
- Opportunities for professional development and growth
Pay:$85,000.00 - $105,000.00
