Description
The Accounts Payable Coordinator is responsible for the timely and accurate processing of accounts payable transactions. This role ensures proper documentation, coding, approvals, and compliance with grant and organizational requirements. The position also supports audit readiness, month-end close, and internal controls.
Key Responsibilities
Accounts Payable Processing
• Review, code, and process vendor invoices, check requests, ACH payments, and employee reimbursements.
• Ensure all payments include proper documentation and approvals.
• Maintain accurate vendor records and organized payment files.
• Serve as the primary contact for vendor payment inquiries.
Credit Card & Expense Administration
• Process and reconcile corporate credit card activity.
• Review expense submissions for compliance and proper coding.
• Follow up with staff regarding missing documentation or overdue reconciliations.
Reconciliations & Month-End Support
• Support month-end and year-end close tasks.
• Prepare reports and schedules for management review.
Compliance & Reporting
• Collect and maintain vendor W-9s.
• Assist with annual 1099 preparation and filing.
• Provide documentation for internal and external audits.
• Ensure compliance with nonprofit accounting standards and grant requirements.
Additional Duties
• Support process improvements and internal control enhancements.
Qualifications
• Associate’s degree in Accounting, Finance, or related field preferred; equivalent experience considered.
• 2–3 years of accounts payable or general accounting experience.
• Nonprofit experience strongly preferred.
• Strong attention to detail and accuracy.
• Knowledge of AP processes, 1099 reporting, and internal controls.
• Proficiency with accounting systems and Microsoft Excel.
• Strong organizational and communication skills.
We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. We strictly prohibit and do not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex, sexual orientation, gender (including gender identity and expression), marital or familial status, age, physical or mental disability, perceived disability, citizenship status, service in the uniformed services, genetic information, height, weight, or any other characteristic protected under applicable federal, state, or local law. Applications from members of minority groups and women are encouraged.
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