Description
We are working with a client in Nassau County who is looking for an Accounts Payable Specialist to work on a temporary basis for a 6-8 month assignment. The ideal candidate must have accounts payable experience, accustomed to working in a fast paced environment along with excellent communication skills and computer skills.
Responsibilities:
- Assist the Accounts Payable Supervisor with daily operational tasks and reporting
- Compare vendor/subcontractor invoices to purchase orders or contracts to verify quantities, price, payment terms, freight charges, extensions, etc. Compute discounts, make sales/use tax determinations and place invoices in line for payment
- Match Invoice, purchase orders, and signed proof of deliveries from high volume vendors; as well as review and reconcile these accounts
- Enter approximately 1,000 invoices/month for payment into Sage300
- Prepare and distribute certain invoices for approval and to fix purchase orders in Sage300
- Liaise with vendors and purchasing department to resolve discrepancies
- Obtain approval on exceptional charges (freight, price discrepancies, etc.)
- Review and reconcile vendor account statements
- Run monthly cash requirement reports, and check run for assigned vendors
- Prepare and process daily Electronic Fund Transfers (EFT) and ACH payments
- File monthly payments, invoices, packing slips and shop notices
- Print, process, and type correspondence, checks, and daily/weekly/monthly reports as needed
- Pull copies of invoices with all back-up as requested
Requirements:
- Demonstrate strong attention to detail and maintain a high level of organization in a fast-paced environment
- Strong written and verbal communication skills
- Ability to provide outstanding customer service skills with effective communication and professionalism
- Experience with effective problem-solving techniques
- Strong mathematical skills – ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals
- Ability to compute various rates, ratios, and percentages
- Experience with Sage300 and Excel is highly desirable
We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. We strictly prohibit and do not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex, sexual orientation, gender (including gender identity and expression), marital or familial status, age, physical or mental disability, perceived disability, citizenship status, service in the uniformed services, genetic information, height, weight, or any other characteristic protected under applicable federal, state, or local law. Applications from members of minority groups and women are encouraged.
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