Our client is in need of a Mailroom Coordinator to assist in the mailroom duties. Temporary assignment going through the end of February.

Responsibilities:

• Ensure timely processing of out-going and incoming mail, newspapers, and packages.
• Maintain mailroom departmental files (i.e. receiving logs, FedEx logs.).
• Operate mailing systems and other mailroom equipment.
• Assist in processing off-site record storage and retrieval (i.e. labeling of boxes, paperwork and ensure boxes are sealed).
• Deliver mail to post office when required (i.e., bulk mailings, marketing promotions, or sensitive materials).
• Maintain the inventory of copier, printer, and facsimile paper and toner supplies. Submit order requests as required.
• Schedule preventative maintenance visits with vendor to minimize down-time of the copier machines and to keep them in optimum working order.
• Record monthly usage of each copier.
• Perform outside deliveries and pickups as required.
• Perform reproduction requests and maintain reproduction form file
• Monitor the space for facility related issues and address areas that need attention and/or require maintenance and maintain records of facility repairs, service calls and vendor deliveries.
• Accompany and/or schedule service vendors to help ensure contracted responsibilities are performed.
• Maintain general condition of meeting rooms and set-up, including, but not limited to; catering services, Audio Visual equipment, etc.

Skills:

• Minimum of two years working in the mailroom department in a corporate environment.
• Proficient in Microsoft Office Suite (Work, Excel and Outlook).
• Must be detailed oriented, able to prioritize and multitask.
• Minimum of a High School degree required.
• Must be flexible in commuting to Jersey City whenever needed (approximately 1-2 times a week or more depending on the need).
• Hours in staggered shifts between 7:30 AM and 5:30 PM. Must be flexible in arriving early or staying later if needed.
• Pay rate $17-$19/hr (DOE)