Mail Clerk

TemPositions Published: October 31, 2019
Location
New York, NY
Job Type
Category
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Description

Our client is in need of a Mailroom Coordinator to assist in the mailroom duties. Temporary assignment going through the end of February.

Responsibilities:

  • Ensure timely processing of out-going and incoming mail, newspapers, and packages.
  • Maintain mailroom departmental files (i.e. receiving logs, FedEx logs.).
  • Operate mailing systems and other mailroom equipment.
  • Assist in processing off-site record storage and retrieval (i.e. labeling of boxes, paperwork and ensure boxes are sealed).
  • Deliver mail to post office when required (i.e., bulk mailings, marketing promotions, or sensitive materials).
  • Maintain the inventory of copier, printer, and facsimile paper and toner supplies. Submit order requests as required.
  • Schedule preventative maintenance visits with vendor to minimize down-time of the copier machines and to keep them in optimum working order.
  • Record monthly usage of each copier.
  • Perform outside deliveries and pickups as required.
  • Perform reproduction requests and maintain reproduction form file
  • Monitor the space for facility related issues and address areas that need attention and/or require maintenance and maintain records of facility repairs, service calls and vendor deliveries.
  • Accompany and/or schedule service vendors to help ensure contracted responsibilities are performed.
  • Maintain general condition of meeting rooms and set-up, including, but not limited to; catering services, Audio Visual equipment, etc.


Skills:

  • Minimum of two years working in the mailroom department in a corporate environment.
  • Proficient in Microsoft Office Suite (Work, Excel and Outlook).
  • Must be detailed oriented, able to prioritize and multitask.
  • Minimum of a High School degree required.
  • Must be flexible in commuting to Jersey City whenever needed (approximately 1-2 times a week or more depending on the need).
  • Hours in staggered shifts between 7:30 AM and 5:30 PM. Must be flexible in arriving early or staying later if needed.
  • Pay rate $17-$19/hr (DOE)
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