Description
Position Title: Executive Assistant
Status: Full-Time – Temp to Perm
Location: On-site, Midtown, Manhattan. New York
Hours: Monday -Friday, 9 am – 6 pm, Overtime as needed
Pay: $35/hr
Dress Code: Business Casual
Immediate start
Job Summary
Dynamic boutique real estate law firm with a collegial atmosphere, is seeking an Executive Assistant to support a group of senior partners, and attorneys. The main objective of this position is to offer support to attorneys, empowering them to deliver exceptional service to the firm’s clients. In turn, this position provides access to clients and senior members of the firm, which allows for significant career development and growth opportunities.
Essential functions:
- Answering, screening and directing calls for attorneys.
- Support 7 partners.
- Calendar management, organizing and booking meeting rooms/scheduling Zooms/Loop-Ups.
- Booking travel/restaurant reservations.
- Assisting in task management.
- Drafting and submit new matter memos/engagement letters.
- Editing and proofreading legal documents.
- Document formatting: Table of Contents, Table of Authorities, Page Numbers, etc.
- Running blacklines.
- Closing binder assistance.
- Data and time entry.
- Submitting reimbursements.
- Document distribution, review, and organization.
- Provide occasional after-hours and on-call support.
- Other responsibilities as assigned on an as needed basis.
Position Requirements & Skills:
- Strong organizational skills a must.
- 3+ Years of experience preferred.
- Ability to prioritize and handle multiple projects in a fast-paced environment.
- Strong written and verbal communication skills, as well as a pleasant phone demeanor.
- Must be reliable, a fast learner, self-motivated, attentive to detail and a team player.
- Strong critical thinking skills are required and the ability to think outside the box.
- Must have exceptional “people skills” and present as professional and well-kept at all times.
- Expertise in Windows 10, Microsoft Office Suite and Adobe (creating/editing documents) is required.
Benefits:
Complete benefits package available once the role becomes permanent.
We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. We strictly prohibit and do not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex, sexual orientation, gender (including gender identity and expression), marital or familial status, age, physical or mental disability, perceived disability, citizenship status, service in the uniformed services, genetic information, height, weight, or any other characteristic protected under applicable federal, state, or local law. Applications from members of minority groups and women are encouraged.
