Facilities Manager

TemPositions Published: May 14, 2019
Location
New York, NY
Job Type
Category
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Description

The facilities department supports the development and operations of the organization's buildings through activities which in conjunction with building staff, establishes and maintains high industry standards.  The department also identifies best practices and standards for facilities and environmental quality, and assists in the development and provision of workforce training system for building maintenance and operations staff.

Responsibilities:

  • Provide overall direction and training to assigned supervisees and his/her direct reports, so that agency and department goals are communicated effectively, job performance is continuously evaluated and appropriate training is provided.
  • Work with the Director of Real Estate with the development, coordination and implementation of policies and procedures, which maintain optimal safety and security agency-wide, including the creation of a site specific maintenance handbook and preventive maintenance plan.
  • Monitors maintenance of all properties to ensure good condition and compliance with all building codes, certifying physical plant requirements through scheduled inspections and Program feedback, including periodic detailed inspections of each site with relevant program, building and property management staff.
  • Assist with the development and overall implementation of agency-wide preventive maintenance program to ensure that all building systems and equipment are being maintained at their optimal level.Provide ongoing assessment of preventative maintenance program and ensure that the program is being implemented correctly.
  • Develop and maintain capital plans for each site; monitor plan, schedule replacements and work as called for in plan.
  • In conjunction with the Purchasing Department, initiate solicitation of service and maintenance contracts (e.g., elevator, fire alarm, HVAC, landscaping, irrigation, exterminating, sprinkler), and inspection contracts (e.g., elevator, sprinkler, fire alarm, backflow preventer, boilers); and monitor vendor performance under these building-related contracts.
  • Assist with coordination of scheduling back-up for supers and maintenance staff during vacations and leaves, through the use of the Senior Maintenance Mechanic Floater
  • Provide internal consultation (including but not limited to advice, troubleshooting and/or oversight) for major building systems (boilers, central AC, elevators, roofs, plumbing, electrical, fire alarms, intercoms, sprinklers) maintenance and repair issues.
    Coordinate, monitor and approve, in conjunction with program and Director of Real Estate, major repair work and renovations.
  • Work with Purchasing department to develop and maintain an efficient and efficacious bidding program, and vendor performance management system.
  • Monitor and report on compliance with Building Dept. and Fire Dept. regulations.
  • Oversee in conjunction with onsite maintenance staff, corrections of DOB violations.
  • Oversee and process corrections of EBC violations that relate to building systems (e.g., elevators and boilers; also FDNY and DEP-issued violations
  • Provide response to and coordination of emergency repairs, due to fire, flood, etc.
  • Oversee the provision of facilities/maintenance work for the sites in conjunction with the Office Services Department.
  • Schedule and oversee execution of 3-year cycle painting with PDs, supers and property management staff.
  • Participate in energy monitoring and reporting activities, including benchmarking (Local Law 84) & Local Law 87 (energy audits) -- prepare required reports, schedule required energy audits.
  • Serve as primary coordinator of bed bug exterminations, in conjunction with building staff and PPI.
  • Review and approve orders of janitorial and maintenance supplies to ensure established materials safety standards, including approved janitorial/maintenance inventory list for new programs.
  • Participate in apartment selection process with program staff, for TAP and OMH Supported Housing—including floor plan review.
  • As needed, work with program directors to ensure that necessary repairs are made on OMH Supported Housing units.
  • Provide technical training to the Building Superintendents and Maintenance Workers/Mechanics as needed.In emergencies, may be required to perform skilled maintenance work as needed.
  • Prepare monthly written status reports to the Director of Real Estate, including updates on routine and emergency activities
  • Inform the Director of Real Estate of any and all situations which may require corrective actions by consultants, contractors, vendors, mechanics, or other specialized services.
  • Attend and participate in all scheduled departmental and agency meetings and training as required/directed.
  • Perform other duties as assigned.


Skills:

  • Have an understanding, appreciation, and commitment to the philosophy and mission of the organization.
  • Minimum of a high school diploma or equivalent (GED) - BA in related field a plus.
  • Five (5) to seven (7) years experience in building/residential housing maintenance or property/facilities management.
  • Demonstrated administrative experience, with a minimum of five (5) years of supervisory experience, required.
  • Must carry cell phones and respond to all emergency calls on a 24-hour basis.
  • Must be able to provide back up to Building Superintendents as needed.
  • Must possess the aptitude for, and work skills in, carpentry, electricity, plumbing, masonry, etc.
  • Must have considerable knowledge of building construction and maintenance; HVAC systems including installation and repair; housing, building and fire safety code requirements.
  • Must have excellent management and supervisory skills, including excellent communication skills and effective decision-making skills.
  • Must possess and maintain a valid New York/New Jersey State driver’s license.
  • Must have the ability to plan and schedule work for several moderate-sized buildings, including oversite of maintenance staff.
  • Must possess and maintain Certificate of Fitness for standpipes and fire alarm systems or be willing to obtain them within ninety days of hire as a condition of employment.
  • Must be fingerprinted and cleared by the Office of Mental Health (OMH).
  • Bilingual Spanish-speaking, a plus.
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