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Billing Coordinator

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October 26, 2023
Lynbrook, New York
Job Type



  • Prepare and manage contract-based billings for AIA requisitions to ensure accurate billing and timely collection
  • Prepare progress billings, unit price and T&M billings in accordance with contract agreements
  • Have experience with Construction Billing Software (Sage 300 and Textura)
  • Prepare and comply with customer requirements for submission. Ex: certified payroll, lien waivers, stored material, vendor waivers, insurance certificates, etc.
  • Reconcile contracts and change orders. Review job cost reports to ensure accurate billing
  • Coordinate with Project Managers and clients on all aspects of billing
  • Collect accounts receivable and apply cash receipts in accordance with the contract
  • Prepare all documents for job closeouts including billing, change orders, cash receipts and specialized statements
  • Investigate and resolve customer inquiries
  • Process billing adjustments as needed


  • 1-2 years of relevant working experience a plus
  • Must possess excellent written and verbal communication skills
  • Proficient in Microsoft Excel
  • Must be able to display effective problem-solving techniques and have the ability to remain calm in a high-volume and demanding environment
  • Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals; ability to compute various rates, ratios, and percentages
  • Experience using construction industry software a plus
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