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Billing Coordinator

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November 17, 2023
Chicago, Illinois
Job Type


Job Title: Billing Coordinator

Location: New York, Chicago, or DC (Hybrid/Remote)

Salary Range: $75,000 - $90,000 annually

About Us:

We are a leading staffing firm specializing in assisting law firms with their recruitment needs. Our client, a prestigious law firm located in New York, Chicago, and DC, is currently seeking a talented and experienced Legal Billing Coordinator to join their team.

Job Overview:

As a Legal Billing Coordinator, you will play a pivotal role in our client's finance and billing operations. This is a hybrid/remote position that requires a candidate with a minimum of 2 years of experience in a billing position within a law firm, proficiency with ProLaw or similar billing software, and a demonstrated ability to handle "soup to nuts" payroll responsibilities. The ideal candidate will have e-billing experience, a strong understanding of Generally Accepted Accounting Principles (GAAP), and experience with Ramp is a plus. Additionally, applicants must be within a reasonable commuting distance from either New York, Chicago, or DC and be willing to commute to that office 2-3 times per week.


  • Oversee the end-to-end billing process, ensuring accuracy and compliance with client agreements and firm policies.
  • Utilize ProLaw or similar billing software for efficient and precise billing operations.
  • Handle comprehensive payroll responsibilities, from timekeeping to final processing, ensuring compliance with legal and industry standards.
  • Communicate effectively with clients regarding billing inquiries, providing excellent customer service and addressing concerns promptly.
  • Work closely with legal teams to gather necessary billing information, resolve discrepancies, and ensure accurate invoicing.
  • Generate regular billing reports and conduct analysis to identify trends and areas for improvement.
  • Identify opportunities for process enhancements and actively contribute to the improvement of billing and payroll procedures.


  • Minimum of 2 years of experience in a billing position within a law firm.
  • Proficiency with ProLaw or similar billing software.
  • Experience managing "soup to nuts" billing responsibilities.
  • E-billing experience is required.
  • Strong understanding of Generally Accepted Accounting Principles (GAAP).
  • Experience with Ramp is a plus.
  • Strong MS Excel Experience
  • Excellent written and verbal communication skills.
  • Client-facing experience with a strong customer service orientation.
  • Proven ability to drive the billing process and collaborate effectively.


  • Competitive salary ($75,000 - $85,000 annually).
  • Hybrid/remote work arrangement.
  • Comprehensive benefits package.
  • Annual Bonus Potential.
  • Overtime Pay for eligible hours worked beyond standard expectations.


Pay:$75,000.00 - $90,000.00

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