Description
Our client is looking to hire a diligent, proactive, and highly organized Bilingual Administrative Assistant to provide a broad range of administrative support to our team. The ideal candidate will possess superior writing skills, a strong working knowledge of Microsoft Word and Excel, and the ability to manage various administrative tasks in a fast-paced, office-based environment at our Queens location (close to JFK).
Responsibilities
1. Draft and edit written correspondence and reports, using good written communication skills to clearly and effectively convey information.
2. Have a strong command of Microsoft Word and Excel to create and maintain documentation, including spreadsheets, databases, and presentations. Will train on maintaining a Microsoft Access database.
3. Review cash shortages within our retail stores, draft warning notices and escalate major issues to the respective manager for prompt resolution.
4. Coordinate and schedule interviews, including screening applicants over the phone, ensuring a smooth and efficient hiring process.
5. Assist District Managers with administrative tasks, including but not limited to making calls to stores for follow-ups and scheduling.
6. Provide multi-language support, efficiently operating in a bilingual capacity to facilitate seamless communication across our diverse team.
7. Order supplies in accordance with projected needs and budget, keeping a keen eye on maintaining cost effectiveness.
8. Serve as a first point of contact for customer service calls, efficiently and courteously directing calls to the appropriate departments and managers.
Requirements
1. Proven experience as an administrative assistant.
2. Proficiency in Microsoft Office suite (Excel and Word).
3. Strong written and verbal communication skills.
4. Bilingualism is a must.
5. Experience using office machinery (fax, photocopier, etc.).
6. Ability to work in an office setting
