AP Specialist

AcctPositions Published: May 28, 2020
Location
New York, NY
Job Type
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Description

We are partnered with a manufacturing company seeking a Senior Accounts Payable Specialist with recent manufacturing industry experience to handle full-cycle accounts payable. This is a temporary-to-hire position that will be responsible for processing invoices accurately and in a timely manner. We are seeking a highly motivated, ethical, team player who is looking to be part of a company with a great future. We offer a tremendous opportunity for growth, compensation, and benefits. Ability to work independently and with a team in a fast-paced and high-volume environment with an emphasis on accuracy and timeliness.

Responsibilities:

• Responsible for coding and processing of A/P invoices, reviewing for proper documentation and approval • Audits, codes and matches invoices with purchase orders and the corresponding receivers (3way matching) • Review and reconcile monthly vendor statements and reach out to vendors on discrepancies to resolve • Distribute invoices to appropriate personnel for payment approval • Day-to-day follow-up and maintenance of non-approved invoices • Efficiently and accurately enter all data into the accounting program including image scanning • Answer all internal/external payment inquiries. Handles telephone calls with vendors, suppliers, and manufacturers representatives in response to inquiries in a timely, positive, and high quality, accurate manner • Prepares checks for all vouchers and approved invoices for payment in an accurate and timely manner • Establish and maintain vendor files that includes current W9 and proper payment terms • Responsible for delivering timely month end close of Accounts Payable • Support monthly, quarterly and yearend close processing including reports, reconciliation support and 1099s • Complete and assist with 1099 reporting at yearend • Support various audits as necessary • Willing to take on additional responsibilities and grow with the team • Support various accounting reconciliations, analyses and projects, as needed • Communicates with internal departments when needed to resolve discrepancies • Identify process improvements and technology solutions

Skills:

• Bachelors Degree preferred, or Associate Degree with manufacturing experience • 3+ years of experience in full cycle Accounts Payable and general accounting • Experience inventory related AP transactions • Proven understanding of GAAP and bookkeeping procedures • Strong organizational and data entry skills and attention to detail • Proficiency in Microsoft Word, Outlook, and Excel • A positive attitude and great customer service focus • Comfortable learning and utilizing new system applications

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