Administrative Secretary

TemPositions Published: November 20, 2019
Location
New York, NY
Job Type
Category
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Description

An Administrative Secretary needed to provide professional telephone and office reception. Screen calls and walk-ins regarding basic client information such as name and address, initial pre-screening. Transfer telephone calls, take messages. Greet clients and guests and direct them to appropriate person or meeting place. Bilingual Spanish is required.

Responsibilities:

  • Keep track of appointments for the office (clients, groups, agency meetings); set up and clean-up for meetings.
  • Handle and distribute deliveries made to the building (mail, supplies, and donations).
  • Perform all clerical duties which include, but are not limited to the following: handle incoming and outgoing correspondence, type and prepare client and agency related correspondence (letters, memos), copying, filing, faxing, create and edit agency forms.
  • Perform data entry for the program database.
  • Maintain professional appearance of the reception office and waiting room.
  • Ensure an adequate supply of office supplies, forms, program supplies, waiting room materials and flyers.


Skills:

  • Bilingual Spanish is required.
  • Business experience including office clerical, data entry and basic accounting required.
  • Ability to communicate well verbally and in writing.
  • Ability to maintain a professional and welcoming demeanor.
  • Capacity to handle multiple tasks at one time: typing, phone and clerical duties.
  • Ability to be flexible and use discretion.
  • Ability to function as part of a team.
  • Strong organizational skills; ability to multi-task and show initiative.
  • Computer literate, including experience with all Microsoft Office software packages, local area networks, and the Internet.
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