Administrative Assistant

***NOTE TO INSPECTOR: All visible graphics are our own design, and were produced for this particular shoot.***
August 17, 2022
New York, New York
Job Type



  • Provides administrative support for General Manager and GM office; including, managing of Outlook, Teams Meetings, and other applications, as required, answering telephones, expense, travel and calendar management and filing, as required.
  • Sets and prepares meeting agendas, time management, arrange resources and attendees, as necessary.
  • Maintains contacts, filing systems, correspondence, and team vacation calendar.
  • Responsible for the creation of reports, spreadsheets and all dealership related documentation . Proofread and correct presentations for GM.
  • Escalation of customer issues to management, as required, including follow - up as necessary to deliver a high level of customer satisfaction and service.
  • Serves as a central point of liaison with for outreach initiatives, employee action committee, culture initiatives, community giveback and local events, meetings and team building.
  • Budgeting and managing of administrative and other reports as required.
  • Maintain effective company-wide communications from GM office in order to provide transparency and build trust within the team, drive participation, or motivate employees as required.
  • Supports General Manager in collating, consolidating and planning for Operational Planning (OP) process, headcount planning, budgeting, ad-hoc special project planning and other GM office and dealer-wide activities.
  • Participate in Management Meetings as required.
  • Coordination of visitors and special customers and guests as required.
  • Maintain a clean and safe work environment.


  • 5 or more years in senior administrative role for executive or high level manager with dealership or large corporation experience, preferred.
  • Strong communications across multiple channels
  • Proficient in English reading, writing, and speaking (German and Spanish a plus)
  • Strong knowledge of Microsoft Office including Excel, Word, PowerPoint, and Teams
  • Bachelor’s degree in Business Administration, Business Management, Foreign Business, Finance, Economics, or comparable experience
  • Ability to travel both domestically and internationally
  • Ability to work flexible hours, weekends and holidays as required


This job is presented to you by TemPositions Office, a division of the TemPositions Group of Companies. Enjoy exceptional compensation, benefits, and a wealth of opportunities in all office related position. To learn more about employment opportunities, visit our website at www.tempositions.com.

We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. We strictly prohibit and do not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex, sexual orientation, gender (including gender identity and expression), marital or familial status, age, physical or mental disability, perceived disability, citizenship status, service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. Applications from members of minority groups and women are encouraged.

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