Administrative Assistant

Headquartered in New York City, we are an internationally recognized small, woman-owned, business specializing in the protection of people, buildings, and structures from accidental and manmade hazards. We focus on blast resistance, and security and safety engineering and design; predicting and mitigating intentional or accidental hazards from explosions, fires, and toxics; security and blast vulnerability assessments; and training.

Our ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.

Responsibilities:

• Support our President and (8) person team to ensure that the company operates smoothly and that administrative deadlines are met.
• Event and all-company meeting planning.
• Expense reports.
• Handling and filing of mail and deliveries.
•  New employee onboarding paperwork and tracking.
• Ensure file organization based on office protocol.
•  Provide ad hoc support as needed.

Skills:

• Strong interpersonal, customer service and communication skills and ability to work and communicate with our team of highly technical engineers.
• Works well in self-directed environment, with minimal instruction needed, assumes increased levels of responsibility and takes accountability for decisions and outcomes.
• Able to complete quality work on a timely basis, using judgment to prioritize / triage most urgent issues and working to resolve them immediately.
• Expedites flow of work and initiates follow-up when necessary. Exercises sound judgment in anticipating priorities and potential conflicts to ensure deadlines are met.
• Use good judgment while working with highly sensitive, confidential material and information.
• Minimum degree required Associates Degree • Previous experience that demonstrates ability to carry out administrative functions. proficiently and to complete quality work on a timely basis.
• Proficiency in MS Word, Excel, PowerPoint, and Outlook are essential.