Administrative Assistant

Published: September 5, 2019
Location
Babylon, NY
Job Type
Category
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Description

TemPositions is looking to hire multiple Administrative
Assistants. Our clients are seeking an Administrative Assistant to manage the
office, supervise staff and handle duties for upper management. We are looking
for an individual who is efficient and comfortable being a member of a team.
The ability to multi-task, while maintaining complex schedules and managing
administrative support, is essential in this position. The ideal candidate for
this job is resourceful, a good problem solver and organized. Assuring a steady
completion of workload in a timely manner is key to success in this position.

Responsibilities:

  • Organize and schedule appointments and meetings
  • Maintain filing system
  • Write and distribute email, memos, correspondence, letters, and forms
  • Organize and manage executive staff’s calendar
  • Answering and direct calls
  • Act as first point of contact or gatekeeper for executive staff
  • Prepare and run reports
  • Book travel arrangements
  • Maintain contact lists
  • Manage workflow by assigning tasks to other administrative employees daily, ensuring that deadlines are met, and work is completed correctly
  • Assist in training staff members and new hires
  • Implement and monitor programs as directed by management, and see the programs through to completion
  • Generate memos, emails and reports when appropriate
  • Assume responsibility for maintenance of office equipment, including computers, copy machines and fax machines
  • Maintain office supplies by checking inventory and order items
  • Respond to questions and requests for information
  • Answer incoming calls and assume other receptionist duties when needed


Skills:

  • Bachelor’s degree is a plus
  • Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel
  • Ability to analyze and revise operating practices to improve efficiency
  • Detail oriented and comfortable working in a fast-paced office environment
  • Exceptional communication skills
  • Superior organization skills and dedication to completing projects in a timely manner
  • Proficiency in MS office
  • Time management skills
  • Excellent written and verbal communication skills
  • Attention to detail
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