Accounting Supervisor

AcctPositions Published: July 8, 2019
Location
San Francisco, CA
Job Type
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Description

A law firm is looking for an accounting supervisor to join their team to primarily:

  • Provide high volume of billing and collections support to partners.
  • Coordinates client accounting activity for assigned partners and practice areas.
  • Responds to client requests.
  • Secondarily supervises the daily activity of department personnel and ensures operating needs are met.
  • Provides
    problem solving assistance and participates in large department projects


Responsibilities:

  • Produces complex and detailed bills with attention to time edits and transfers, client Outside Counsel
    Guidelines, and Special Billing Arrangements.
  • Provides appropriate supporting documentation
    including charts, time detail and disbursement backup.
  • Prepares electronic bills (E-bills) in compliance with client requirements and deadlines.
  • Coordinates
    with E-billing group, partners and clients to resolve submission issues. Follows up promptly on
    rejections and adjustments.
  • Coordinates with multiple partners, clients, insurance carriers and third parties regarding bills and
    payments.
  • Performs complex, detailed analysis and reconciliation on billing, payments, fees and disbursements.
  • Ensures billing staff follows through with assigned Engagement Partners to complete all billing
    actions.
  • Conducts monthly review of partner investment reports.
  • Handles multiple complex billing and client analysis projects.
  • Prepares bills and internal forms including appropriate back-up required to process requests.
  • Implements Client Accounting procedures, processes and goals by coordinating work effort including
    timely preparation of client bills and follow-up on outstanding balances.
  • Trains, mentors and assists Client Accounting team, as needed.
  • Communicates with internal and external clients in a manner that is professional, knowledgeable and
    reflective of the Firm's strategy with respect to billing outstanding amounts.
  • Develops strong working relationships with others in the department in order to maximize collection
    processes.
  • Coordinates and oversees department projects, day-to-day operations and long-range plans.
  • Effectively utilizes the Firm's performance management process to communicate performance
    expectations, monitor performance, coach employees, and manage unsatisfactory performance.
  • Prepares performance evaluations and recommends salary increases.
  • Demonstrates effective interpersonal, written and verbal communication skills to facilitate effective
    work relationships with others.
  • Monitors time, attendance, overtime, and expense reports to ensure accuracy and compliance with
    firm policies.
  • Ensures current knowledge of firm policies and practices for staff, current knowledge of industry
    trends, and continued professional development for staff.
  • Develops and communicates departmental guidelines and procedures.
  • Ensures accurate and timely responses to requests for departmental services.


Skills:

  • Knowledge of Client Accounting best practices, trends and techniques
    Knowledge of relevant firm computer software programs (e.g., Outlook, Excel, PowerPoint), with the ability to learn new software and operating systems
  • Demonstrates effective interpersonal and communication skills, both verbally and in writing
    Excellent analytical, troubleshooting, organizational, and planning skills
  • Ability to effectively supervise others
  • Ability to administer Firm policies and procedures
  • Ability to handle multiple projects and shifting priorities
  • Ability to handle sensitive matters and maintain confidentiality
  • Ability to organize and prioritize work and delegate effectively
  • Ability to use discretion and exercise independent and sound judgment
  • Flexibility to adjust hours and work the hours necessary to meet operating and business needs
  • Flexible to travel
  • Requirements:
    Bachelor's degree
    Minimum of three years client accounting (billing) and/or related financial experience in a law firm or professional services firm environment to include experience with Aderant or similar accounting
    software applications & Two years of supervisory or leadership experience
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